Document Tagging: Everything You Need to Know

When you’re submerged by a huge volume of digital files, it can be frustrating and time-consuming if you can’t put your hands on the information you need. 

Automated document tagging allows you to assign labels to important documents so that they are easier to organise and retrieve whenever you need them – an uncomplicated yet effective way to manage your data assets, improve efficiency, and reduce unnecessary wastage of time and resources.

What Are Document Tags?

A tag is a brief description of an online or digital document that makes it easier to organise and find within a data management system. Usually, a tag consists of between one and three words that describe the information on the document. Tags can also be applied to web pages or any digital files.

The words used in tags to categorise data are searchable so that relevant results are returned based on the words entered.

Tags, however, are not the same as categories, although the two terms are often confused. A single category could include many documents which would still be difficult and time-consuming to sort through to find a single item. Tags are so specific that they facilitate rapid and accurate results, as well as identifying associated files, with the same tag, which could be relevant to the end user’s search.

How To Tag Documents

Document tagging software is the most effective and efficient way of tagging digital files. Automated document tagging is a key feature of Sirus, which combines intelligent search capability, taxonomy management, and text analytics to organise content efficiently.

Sirus delivers quick and consistent automated tagging, minimising the need for human intervention. Information is classified against search terms, names, or phrases from taxonomies that are designed for the energy industry, so document tags are more likely to be directly relevant and with more accurate associations and links.

How Can You Improve The Reliability And Accuracy Of Your Tagged Documents?

• The best way to use tags is based on taxonomies and through digital solutions that support them.
• Tags can be used on all types of digital content and coupled with a metadata index to improve support for physical and hardcopy archives.
• Content should include information objects, system files, digital photographs, address books, and webpages.
• Consider the end use of each document or file as this will help you to create relevant tags.

Contact Flare Solutions To Find Out More About Sirus

With our Sirus platform, Artificial Intelligence-based auto-tagging enables vast volumes of scanned documents to be identified, described, and stored correctly, so that information is readily available to end users whenever needed.

To find out more, please contact us at 02033977766 or send us a request for a free, no-obligation product demonstration.