Can Automated Document Tagging Change The Way You Work?

automated document tagging

Document tagging can be a laborious process, but it’s essential to ensuring information can be found quickly and efficiently. Automatic document tagging can help your business save time, money, and effort by taking the hard work out of the process. Should you be investing in document tagging software today? The answer is yes, and here’s why.

Tagging Matters, But Don’t Do It Manually

Document tagging is the process of identifying each individual document by its contents and applying a descriptive “tag”. This tag, usually a keyword or phrase, can then be used at a later date to easily find an individual document or file that you’re looking for. Tagging is an important process, but manually tagging each document is a long, laborious, and error-prone process. Humans struggle to manually process enough information at a fast enough pace to keep up with the needs of a business, particularly when confronting challenges of legacy content, digital transformation or huge shifts in business focus. However, adding high quality tags is important and valuable, because you never know when you’ll need to call upon an individual document, such as during an audit. Fortunately, there’s a better way.

Using Automated Document Tagging Software

As with many other things, developments in automation technology are making things simpler, faster, and easier. Automated document tagging software is now capable of using Artificial Intelligence and industry knowledge encoded in Taxonomies to automatically scan your documents and assign appropriate tags for indexing. A sophisticated document tagging system, contained within the Sirus platform offered by Flare Solutions, is able to automatically scan your documents. Sirus then identifies the key elements of the document, such as type, topics, places, and people, in order to describe the document accurately and aid in its storage and retrieval.  All of these tags can be based on industry taxonomies, naming standards and company knowledge. This process can be automated, which means that data tagging can be done in a fraction of the time it would take to do it manually. As such, you’re able to retroactively tag and index all of your existing content, as well as establish document tagging protocols for new documents and content.

Making A Key Investment In Automation

Content tagging is essential because it allows you to manage and call up important documents with key information at a moment’s notice. Good tagging supported by sophisticated knowledge bases and taxonomies increase recall and relevancy.  The manual method of tagging just isn’t practical for many businesses, which makes an investment in dedicated automatic content tagging software all the more compelling. The results speak for themselves. To make an enquiry or contact us generally, click here.

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