Managing physical items using the Catalog
Our client, an international E&P company, was seeking a solution to enhance their information classification and help solve the challenges of finding information across their organisation. In addition, the solution needed to be able to manage our client’s physical E&P archive library to be able to capture and track loan procedures thereby enhancing visibility and value of their information assets.
Flare assisted in the deployment of the Catalog, integrated with Flare Taxonomies to classify the client’s electronic information. In addition, Flare developed additional features within the Catalog; delivering a ‘Warehouse’ module, to manage the physical E&P archive library.
As a remote service, Flare assisted the client by migrating the metadata for over 350,000 electronic items, 175,000 physical items and 1.9 million files. Final configuration to the ‘Warehouse’ module provided functionality to capture and track loan procedures for their physical information assets.
The solution provides one search across previously disparate sources of information and using a defined set of metadata values (or common language) enabled the client to easily search and find information assets across their organisation. In addition, information assets can be associated with both physical and electronic documents and files – telling the full story. It is possible to record metadata about hardcopy documents, boxes, tapes, as well as rocks, core samples and fluids within the system. The customised warehouse function enables the client to more readily track their information assets and record lending activities for physical information assets.